Procedures for Releasing Student Information

Educational records are defined as information directly related to a student and are maintained by an educational agency, or institution, or by a party acting for the agency or institution. As such, all attendance records and all test grades maintained by faculty are covered under the Family Education Rights and Privacy Act (FERPA).

If a student is attending a postsecondary institution, at any age, the rights under FERPA have transferred to the student. However, in a situation where a student is enrolled in both a high school and a postsecondary institution, the two schools may exchange information on the student. If the student is under 18, the parent still retains the rights under FERPA at the high school and may inspect and review any records sent by the postsecondary institution to the high school. In order to view the student’s TNCC educational record, please refer to the information below.

The student must complete the FERPA Release form Part A authorizing the parent accessibility to educational information. The student must submit the completed form to the Office of Enrollment Services. The form will become a part of the student’s educational record.

or

The parent must present to the Office of Enrollment Services current tax documentation showing that the student is a dependent. Tax documents will become a part of the student’s educational record and will remain current for one year. Upon presenting appropriate documentation to the Office of Enrollment Services and completing the FERPA Release form Part B the parent will receive a certified copy of the FERPA form. The form is a duplicate form and the original copy will be housed in the Office of Enrollment Services. Parents must present a copy of the form to school officials when requesting information. The FERPA Release form will become a part of the student’s educational record.