August 26, 2021
Greetings faculty and staff:
I hope your fall semester is off to a great start. It has been a delight to see faculty, staff, and students traversing our campuses.
I am writing to share updates related to Governor Northam’s August 5, 2021 Executive Directive 18 which requires all state employees and state contractors to disclose their COVID-19 vaccination status by September 1, 2021. All employees, including those who are teleworking, volunteers with a regular physical presence on campus, work-study students, and on-campus interns are required to provide their vaccination status by submitting it to Human Resources by September 1st using the online form that will be accessible via the SIS Portal. A copy of your COVID Vaccination Card is also required to be submitted with a completed form. If you were vaccinated in Virginia and have misplaced your COVID Vaccination Card, visit the COVID-19 Vaccination Record Request Portal to locate a copy.
The vaccination reporting tool is now available for reporting your vaccination status. To access the tool:
1. log into my.vccs.edu or MyTNCC using your login credentials.
2. Next click on the SIS Tile
3. Click on Health Form tile.
4. Click “Fill out a New Form”
After submission, faculty and staff will receive an email notification from VCCS once the Vaccination Status
Form has been approved.
An instructional video on how to navigate the tool can be accessed at the following link: Vaccination Tool Instructional Video. Employees requiring additional assistance with the tool should contact your college IT Team for assistance. Employees requiring assistance with the information that is requested in the tool, e.g., vaccination information, should contact your college HR Team for assistance.
All employees, including those who are teleworking, volunteers, work-study students, and interns are required to provide their vaccination status by submitting it to Human Resources by September 1st.
Employees who are 100% teleworkers, and who are not fully vaccinated, will be subject to testing prior to any admission to the worksite or to the assignment of public facing duties. Such testing should occur at least 24 hours in advance but no more than 7 days prior to access to the worksite or public contact. Negative test results must be documented and reported to the agency prior to this access.
Unvaccinated employees who work onsite, or who are engaged in public facing job duties, must be tested for COVID weekly and submit test results through the automated online portal system to Human Resources. You will be notified of the deadline to submit test results in a subsequent communication.
The costs of tests for employees will be paid by the College and must be taken during time that has been approved each week by the employee’s manager. Employees requiring testing will be notified.
Pursuant to the system-wide masking mandate announced by the Chancellor on August 4th, all employees are required to wear a mask inside College-owned or leased facilities. Unvaccinated employees must also wear a mask that covers their nose and mouth while onsite or engaged in public facing meetings, even when the current system-wide masking mandate announced by Chancellor on August 4th is lifted.
Failure to comply with Executive Directive 18 requirements may result in disciplinary actions up to and including termination.
Unvaccinated employees who test negative each week will be permitted to work. Employees who test positive for COVID-19 should follow the guidance as established by the Centers for Disease Control (CDC), the Virginia Department of Health (VDH) and their individual medical providers. In the event of a positive test result, regardless of vaccination status, employees will receive additional guidance from Human Resources.
Employees may request an accommodation for the testing requirement if they have a documented medical condition/disability preventing them from being tested or religious belief that precludes the required testing. Requests for a religious or medical accommodation should be submitted by completing the appropriate accommodation documentation to the Human Resources Office. Human Resources will review accommodation requests and contact the employee to discuss the request for accommodation and obtain additional information as needed. Employees will receive written notification concerning the status of their religious or medical accommodation. Accommodation requests must be received by August 31st.
Employees who have not been vaccinated are encouraged to go to Vaccinate Virginia or call 877-VAX-IN-VA (877-829-4682, TTY users call 7-1-1) to find a nearby vaccination clinic. For answers to frequently asked questions or to learn more about vaccination for COVID-19 in Virginia, visit VDH Covid-19 Vaccine Response.
Employees will be provided access to a list of frequently asked questions that is being developed by Human Resources. In the meantime, if you have questions, please contact Human Resources at email@example.com or (757) 825-2728.
Thank you for your patience and support as we work together to stay safe.
Dr. Towuanna Porter Brannon